January is a good month to be thinking about getting off to a clean and organized start to the year. Teachers become experts at organization. If they don't, the amount of paperwork that crosses our rooms would become a chaotic mess!
We have just finished up our first cycle of RtI. It is time for me to gather the data, create graphs, and organize a full committee meeting. I keep all the student data in RtI student files.
These little black boxes are very important to my job of Keeper of the Files! All current RtI students in tiers II and III have a file that I record what has happened during the student's RtI "career". If their file is here in the black boxes then they are currently in RtI.
Once a student has made enough progress for the committee to vote them out of Tier II or Tier III, the student's file moves to this file cabinet drawer. I used to have the files in a crate. Over the years, the files of students moving out of tier II and III have grown too much for that and have now taken over this drawer. It is pretty full too. Soon, I may need an entire cabinet for files.
I keep the old files as a record as to what help and which interventions students have had. It comes up numerous times in meetings with teacher or parents, what help has this child had, to what degree, and how successful were they. The teachers in special education frequently ask too when teachers ask questions or parents request testing. It is good information to have at your fingertips!
In each student's RtI file there is a cover sheet recording when they entered RtI each time and what tier, the scores at the beginning and the end of the tier and the decision made from the committee. I also include the graphs and assessments for each cycle and the parent notification letter.
This is a better shot of the cover page to the student file. When we began RtI, it required lots of paperwork for the teachers and for me- I am the one who keeps track of everything and coordinates it all. Over the years, I have whittled that down as much as I possibly can. Classroom teachers do not have time to fill out reams of paperwork just to get a child some help. And I don't have the time to sort through it all either. Helps us both out!
So my question to you today is what does your school keep in their student RtI files? I am always interested in how other schools organize and manage their files and the whole RtI system.