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Tips for Making RTI Meetings Work

A guide to use for placing and moving students in RTI Interventions Tiers

You and your team have done all the hard work.  You've spent weeks teaching interventions to your small groups of students.  Now what?  It's time to have an RTI Team Meeting to make those important decisions about what tier each student should now be placed into.

1.  Committee schedules a decision making meeting.


A guide to use for placing and moving students in RTI Interventions Tiers

As the RTI coordinator in my school, I gather all the data, set the meeting date, make the schedule for the day and prepare RTI Decision Guide packets for our team.

When I make out our schedule for our meeting day, which lasts all day long for the committee, I work hard to not schedule meetings on a teacher's planning time.  We get substitutes to cover the classroom teacher so they can come to the meeting at their appointed time.  The substitute floats to each room at the scheduled times.


A guide to use for placing and moving students in RTI Interventions Tiers

2.  Use data from interventions and universal screenings.

Once teachers have taught interventions we give our universal screening again to determine if interventions had any effect on student reading scores.  Teachers turn in their scores from this assessment to me.  I use the assessment scores plus all the data from the interventions to put together a packet of student data for our meeting.  All of the meeting guide pages are placed into file folders- one for each member of the committee.

3.  Use a rubric to guide decisions.

A guide to use for placing and moving students in RTI Interventions Tiers

We use a rubric to guide our decisions as we determine what tier to place students into.  The rubric is there to help us use data to guide our decisions rather than feelings.  Of course, feelings always come into discussions, but data needs to be a bigger part of the decision.  I have found when we don't utilize a rubric, we dismiss fewer students because we want to continue helping everyone!  This is a good thought, but the goal of RTI is to accelerate learning and teach students to be independent learners.

RTI norms are a good thing to include in your RTI Decision Making Guide.  Teachers are passionate about their students.  It is important to remember to keep discussions confidential, encourage positive discussions and have respectful attitudes.

4.  Keep a Voting Record

A guide to use for placing and moving students in RTI Interventions Tiers

After our committee has discussed a student's progress in RTI, looked at the data, and gotten input from the classroom teacher, we vote on what needs to happen next (stay in that tier, move down a tier, bump up a tier, etc...).  Our rubric guides us in these votes.  I record on a voting sheet the voting tallies for each tier.  This sheet is our documentation for parents, teachers, administration, etc...  I also use it as I put together RTI groups for the next cycle.

Documenting and graphing progress in RTI Intervention Groups

Besides using a Decision Making Meeting Guide, it is super helpful to keep progress documented on graphs.  Then use these graphs during your meetings. This documentation system is available K-5 with a different binder for each grade level.  


Meeting Your RTI Needs!

RTI Data Binders


RTI Resources



Book Room Make Over



Book Room Set up and Organization

Our Book Room recently went through a make over!  We dismantled our old room due to construction in our school.  But that was okay, because it was needing a make over anyway!

Book Room Set up and Organization

I had a system in mind as we went through this make over process.  

First, we needed to decide how we would level our book sets that our teachers would be using for small groups.  We use Fountas and Pinnell letter system for our book sets.  

Book Room Set up and Organization


I mostly used 2 websites to search book titles.  The main one I used is Fountas and Pinnell Leveled Book Website.  It does cost, but it is only $25 per year to use.  This is the site that I trust the most for leveling books.  They use a 10 point check system to level books which makes it more accurate.  If I couldn't find a book title here, I then used Scholastic's Book Wizard.  Most books, I double checked the levels to try to find the most accurate one.

Next, I wanted to create a master list of books that teachers could look up online without having to actually go to the book room.  I chose Classroom Booksource .  I scanned or typed in the ISBN number of every book.  Classroom Booksource then created our list of books so teachers can look them up to see what books we have, the genre and the book level.  This was a HUGE job to scan all the books or hand type it all in but once it was completed, it was worth it.  

Now it was time to print out labels for each of the book sets.  We used Avery labels and you can design labels right on their site.  I just typed in the information we wanted on the labels and sent it to our printer to print.  We already had boxes for our books so we repurposed them and I put the new labels right on the old boxes.

Book Room Set up and Organization

We used to use the old library book check out system with teachers signing their names to a card on the side of the box.  There were several problems with this system.  Mostly, teachers didn't do it.  I was guilty of it too.  You forget to bring a pencil or are in a hurry so you just take the books and go.  And when you brought the books back...you could waste a lot of time searching to see where the books belonged.  The boxes all looked the same and boxes may have gotten moved around since you had checked the books out.  I hated resolving books!  Just a time waster!

Book Room Set up and Organization

This time we are using a clip system.  No pencils needed and takes almost no time to do!  Each teacher has a set of colored clips.  She takes a clip from her hanger on the wall and just clips it to the box she is borrowing books from.  

Book Room Set up and Organization

Now we the teacher comes back to return the books, all she has to do is look for her color of clips.  The colored clips stand out against the white label making it much, much easier and quicker to check in and out books.  If it is easy and quick, more teachers will likely use it!

Book Room Set up and Organization

We have also set up shelves for mentor texts and for teacher resources.  

Do you have a book room?  How is it organized?


Long Vowel and Short Vowel Activities

These picture cards and letter strips make great literacy centers or Write the Room Activities!

Long Vowel and Short Vowel Activities

Short Vowel Cards and letter strips can be used together or alone depending on how you need to differentiate for your students.

Long Vowel and Short Vowel Activities


Long Vowel and Short Vowel Activities




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